Can I guarantee a spot for all the participants from my church?Can I use a World Changers project as an outreach tool to involve un-churched youth or adults in my ministry?
Each project is open on a first-come, first-serve basis. You can add additional registrants as long as there is room available in the project. You are reserving the number of spots and welcome to interchange the specific participants filling those spot.What are the ages for the projects?
- Minimum Age: We require all students to have at minimum completed the 6th grade. Group Leaders are strongly encouraged to bring only sixth grade students who have already been a part of their youth ministry. Those completing the fifth grade are not old enough to attend a World Changers project.
- College Students:Are welcome at all projects
- We do not allow adults to bring their own children (younger than sixth grade) due to how lodging and ministry sites are assigned
We leave it at the Group Leader's discretion as to what students are ready for World Changers. You know them the best! Our mission is to help participants grow in the gospel and develop mission-minded lifestyles. A project not only requires participants to come ready to work hard and sleep on the floor, but also to share the gospel authentically.How many adults are we required to bring?
Each church group is required to bring one adult for every five youth (under the age of 18) participants of the same gender. Adults must be 21 years of age or older and must reside in the same room as their youth, assist with activities, and work alongside youth on crews and ministry sites. Adults are not allowed to bring children who are ineligible because of grade level to participate in the project. No private sleeping arrangements or other arrangements are available for sponsors with children or for couples.What are the transportation requirements or policies?
We require groups to provide transportation the entire week, equal to the number of adults and students in their group. Many groups use church owned or rented vehicles. For construction projects your vehicles are used (driven by your church approved drivers) to transport crews to their ministry sites. For church planting projects or for any church groups only transporting their own students, they will provide their own transportation to ministry sites, abiding by their own policies.What about large/charter buses?
If you bring a large bus to a project, we require it be available each day for the purpose of transporting crews. Contract bus drivers may stay off site at the expense of the church. If they are staying on site they must be registered as a participant and pay the standard registration fee.What is the dress code for World Changers?
All participants are to dress according to the World Changers dress code. A copy of the dress code is located in the online Group Leader Manual.What will accommodations be like?
Lodging facilities are often high schools or local churches where participants usually sleep on the floor, eat in the cafeteria, and worship in the auditorium. Shower facilities are used here or are provided by portable shower units. All participants are required to bring their own bedding i.e. an air mattress or cot and bedding. Depending on the facility groups may be sharing rooms with other groups.Will my whole youth group serve together?
For World Changers construction we typically mix and match with youth from other churches to form a ministry crew. We will place at least two participants from a church group together on a crew. If requested in advance church groups can serve together on a crew with just their church group. For a church planting project groups always serve together on ministry teams.Do you have a list of important deadlines I need to know?
Please reference the Financial FAQ section for a list of important financial deadlines.If the World Changers location I wanted to attend is already booked to capacity, how can I get on a waiting list?
Please contact us at 1-800-254-2022, M-F 8:00-5:00 CT. We will be happy to place your group on our waiting list. As spots open or if no spots will be available at that specific location, we will contact you. While we will do our best to get you into the event you want, we recommend you consider a registering for a second location in case room doesn't open up for your first choice.
When does registration begin?
Registration begins June 1st.I tried to register online, but can't remember my username or password?
Please call 1-800-254-2022 and someone will be happy to help.I've noticed on the Registration Portal that it's asking me for the breakdown and names of my students. What if I don't have information yet?
Upon registration we only need to know how many spots you're registering for. Closer to the project we will need your participants' names, but that is not required upon initial registration.During my registration process, a page asking me for a payment appears. Do I have to pay now?
You may "Defer Payment" if you are registering prior to the deposit deadlines. Deposit fees and deadlines can be found the Financial FAQ section.What is the process for setting up an automatic payment?
Authorized Group Leaders may give permission to charge the deposits or remaining balance to a church LifeWay account by calling LifeWay Events Registration at 1-800-254-2022. This must be done by May 1st. Any adjustments for drops or additions will be applied to the specified account after projects.
What is the cost to register?
The cost is dependent on the length and location of the project you select. Each project on the Find a Project page lists the cost for each event.What is your Registration Policy?
Important Note: Puerto Rico projects abide by a different deposit schedule covered in the next question. Before January 15th: You may register your group for World Changers anytime before January 15, 2020 and pay no deposits until January 15th. January 15th: A $60 per person deposit is required to hold each registration and is to be paid on or before January 15th. Any new or additional registration made after January 15th will require an immediate $60 deposit per person. ALL deposits are non-refundable, non-transferable and cannot be applied toward final balance due. May 1: An additional $60 late cancellation fee will be incurred for each decreased person after May 1. When you decrease your registration, previous deposits made cannot be applied or transferred toward final balance due. 14 Days Before Your Group Arrives: Final balance must be received by this time. *New* This money is non-refundable and non-transferable after 14 days before your project. If the final balance due is not paid by this time, your group will be charged a one-time $75 late fee. Weather and National Disaster Cancellation Policy: World Changers has your group's safety in mind as we host events. If an event is hosted as scheduled and your group cancels or decreases numbers due to weather conditions or a national disaster, all payments are non-refundable. If we are unable to host an event due to weather conditions or a national disaster, deposits cannot be refunded. Refunds of final balance payments will be made only if properties or locations refund World Changers for these costs. Discounted Volunteers: World Changers offers a 50% off discount to approved and selected individuals serving in the positions of Crew Chief, Supervisor, Runner and First Aid Coordinator. All participants, including discounted volunteers, must pay the non-refundable $60 deposit.What is different about the deposit structure and deadlines for Puerto Rico projects?
For Puerto Rico projects we following a different deposit schedule and fee than the rest our locations. Before December 1st: You may register your group for World Changers in Puerto Rico anytime before December 1, 2019 and pay no deposits until December 1st. December 1st: A $100 per person deposit is required to hold each registration and is to be paid on or before December 1st. Any new or additional registration made after December 1st will require an immediate $100 deposit per person. ALL deposits are non-refundable, non-transferable and cannot be applied toward final balance due. March 1st: An additional $100 late cancellation fee will be incurred for each decreased person after March 1st. When you decrease your registration, previous deposits made cannot be applied or transferred toward final balance due. The rest of the Registration Policy is covered in the previous FAQ.What do I need to know about deposits?
This is covered in detail in the answer to our Registration Policy. Deposit amounts range from $60 to $100 depending on the location you're registered for. All locations except Puerto Rico require a $60 deposit by January 15th to reserve spots. We require a $100 deposit by December 1st for all Puerto Rico projects. For more details about the Puerto Rico projects deposit and fee schedule see the previous FAQ. Spots may be reserved without paying a deposit until those deadlines. Groups maybe cancelled by World Changers if they do not pay their deposits by the appropriate deadline. World Changers will not refund deposits for any registrations cancelled after the deposit deadlines.What is the Cancellation Deadline?
All cancellations made after the Cancellation Deadline (March 1 for Puerto Rico projects, May 1 for stateside projects) will incur an additional fee. When cancellations occur, deposits and cancellation fees cannot be applied toward the balance due. Cancellations made after March 1st for any Puerto Rico projects will incur an additional $100.00 fee for each registration cancelled. This totals to a $200 cancellation fee ($100 deposit plus $100 cancellation fee). Cancellations made after May 1st for stateside projects will incur an additional $60.00 fee for each registration cancelled. This totals to a $120 cancellation fee ($60 deposit plus $60 cancellation fee).When is my final balance due?
Two weeks before the project start date. Delinquency in payment will initiate a $75 late fee charge to your registration and may cause your group to be dropped or placed on a waiting list.What is your refund policy?
All deposits ($60) are non-refundable and non-transferable to the balance after the appropriate deposit deadline. No refunds are available for late arrival to or early departure from the project.What does the cost cover?
Lodging (local school or church) Meals at project Pre-Project Study Group Leader Manual & Materials T-shirt for each participant Secondary accident insurance Program materials (booklets, name tags, etc.) Experienced staff at the project Pre-project planning logistics Does Not Cover: Puerto Rico local transportation Travel to and from project locations Gas for the group leader's rental or church vehicles Wednesday dinner for the afternoon off of 7 Day projectsHow do I explain the cost/value to my church?
A pre-packaged approach is a worthwhile investment. World Changers promotional videos are available to help you raise support. Many groups make a long-term commitment to raise funds through work projects and church activities. Participants are more willing to pay their own money when they see the difference they can make on a mission project. Churches often set aside budget funds when an informed presentation about the project is made. The key? Start early!
How are construction projects different from church planting projects?
World Changers construction projects are mission trips designed specifically for student ministries eager to serve in the capacity of construction missions. World Changers partners with local city agencies and churches to mobilize volunteers needed to help them serve local residents. Participants spend a week serving on crews with students and adults from other churches—completing assignments ranging from painting and roofing to building handicap ramps—all to improve the quality of life for local residents. Church groups can serve together on a crew if requested in advance. There are schedule differences between the two project types, but the primary difference is the ministry focus.What will we being doing?
Your group will be serving the community by working on someone’s home. Most often groups will serve through painting, siding replacement, replacement of windows/doors, interior repairs, wheelchair ramps. Students and adults are equipped and encouraged to build relationships with homeowners and community members in hopes of sharing the gospel.Do you do any roofs?
Yes, some ministry sites involve crews replacing or repairing roofs. We do require everyone on roofing sites to be over the age of either 16 or 18. The age depends on the state in which we are serving in.How will groups be divided?
We divide church groups into what are called crews. Each crew is a comprised of students and adults from multiple churches. Your students will have at least one other person from their church serving on the crew with them. A crew has adult leadership (comprised of adults from attending churches) assigned by World Changers staff. If a group leader wishes for their group to stay together as a church group that can be arranged, but must be requested in advance.How much time is spent on a ministry site?
Approximately eight hours are spent serving on ministry sites. Students will eat lunch at the ministry site most often provided by local churches or a paper bag lunch provided by the caterer.What does the nightly programming look like at a construction project?
World Changers staff leads the nightly Gathering for all participants. The Gathering includes a time of worship and a speaker teaching on the daily biblical foundations. One Gathering is dedicated to the Concert of Prayer a time set aside for prayer and worship.
How are church planting projects different from construction projects?
Church planting projects focus on partnering church groups with church planters in a city. Leaders will be matched with their group’s church planter six weeks in advance. Groups will serve together as a church throughout the week. Depending on the city the schedule sometimes varies by moving programming to the morning instead of the evening. This allows for flexibility to do ministry during optimal times based on the weather or culture of a particular city.What will we being doing?
A younger church plant often has limited resources to invest in their community both financially and physically. Your church partnering with them for a week many times achieves maximum reach, that would otherwise take months to do. Ministry many times look like block parties, door to door surveying, Vacation Bible School, community garden volunteering, sports camps, etc. Your group is there to minister in the name of the church plant they’re serving. Building relationships with people in the community with the hope of sharing the gospel and connecting them the local church is the primary goal.How will groups be divided?
Most groups will serve together with a church plant. Larger groups sometimes need to be divided in order to best serve the church plant(s). For example a group of 50 could be overwhelming for a small church plant, so they may serve more than one church plant in smaller groups. Occasionally smaller groups may be assigned to serve a church plant together with another registered church.How much time is spent on a ministry site?
Approximately four to six hours are spent serving on ministry sites. Church planting projects choose between two schedules to allow ministry site time either during the morning and early afternoon or later afternoon and early evening. This allows churches to really serve in the context of that city (based on traffic or weather trends) and serve the church plants well.What does the daily programming look like at a church planting project?
World Changers staff leads the daily Gathering for all participants. The Gathering includes a time of worship and a speaker teaching on the daily themes. One daily Gathering is dedicated to the Concert of Prayer a time set aside for prayer and worship. .